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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
19-May-2026
Draft
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Debra Aubrey, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Wayne Fleming, Member at Large Darryl Horsman, Member at Large Karen Cole, Member at Large Joseph Rice, Member at Large Jeff Hanson, Member at Large |
Members Present Lindsay Estabrooks |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
Moved by Debbie Aubrey seconded by Mark Anderson ‘Motion to approve the April minutes as presented.’ - Carried unanimously.
Financial Report:
April 2026 Financial Report
1. It was a loss month financially for the club, as expenses exceeded revenues by just under $6,500
- For the Season to Date, the club has made a profit of just over $93,000. This is within
$1,000 of last season’s profit to date and almost $60,000 better than budgeted.
- Total balances in Chase & PayPal accounts amounted to $609,190 as of April 30
2. Corporate Events were strong in April with just under $6,200 in revenues.
- Season to date, corporate events have generated just under $51,000
- This is $13,000 better than budgeted and approximately $18,500 over last season to
date.
3. Bar sales were also good during the month with just over $8,100 in beverage and merchandise
sales
4. Coyote Cup registrations generated $3,250 in entries during April.
5. The club earned just over $2,600 in interest from CDs during the month.
6. The club spent just over $1,500 on improvements during April.
The major item was painting of the back rooms, amounting to $1,500
7. The club spent $3,790 on public relations to Write Right Media during the month.
This completes the contract with this company.
Moved by Karen Cole, seconded by Mark Anderson that ‘the April 2026 financial report be approved as amended’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Nothing new.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Looking for suggestions on how to get rid of the bleachers in the back hallway. The committee will work to get rid of them, Mark suggested using Facebook Offer Up.
- The ADA door still needs some work.
- Mark suggested that we add project to re-organize the banners that are installed to move current ones more forward.
- Kelly is stepping down as chair and we need a replacement
Events –Karen Cole
Members: Alicia Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- There was some feedback on our ‘win back your entry’ so it may change for next year.
- Desert Ice is been moved to the Fall Fiesta and others are being moved.
- Joseph spoke with Dean Gemmel and the U5 Nationals have oversubscribed by 5 so 5 teams will not get in.
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Middle of season 3. Tuesday early is being asked to move up a bit to allow more time for Tuesday evening ice prep.
Marketing and Communications - Darryl Horsman
- No Report provided.
- Thanks to all who attended the calendar meeting, best meeting to date.
- There are a few things left undone with the Marketing company, Darryl will work to get it all completed without extended contact, which was scheduled to end in June. They are working on some wheelchair promotion stuff.
- Would like to see some kind of solution re: lack of help for corporate events.
- Mark suggested we should definitely do a follow up of the Olympic/Marketing efforts
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 270 members now, more to come from last Intro to curling which is starting on Friday.
- Try Curling and ITCs have been full for last couple of months, still fighting for volunteers.
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
- No updates beyond calendaring.
- Andie will be leaving the chair position, Debbie will confirm re: replacement.
Club Safety Committee –No Report provided.
Old Business:
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2309-001 |
· Volunteer Appreciation Program (D. Aubrey) · ‘Fiinal’ form presented for approval. · QR code has been updated and distributed, hope to use scoring computer to keep stats. · Tracey Drummond made some suggestions re: Season Schedule and wording re: discounting leagues. She doesn’t feel the President should send email to all volunteers as it feels non-spontaneous. It was suggested that it not be worded in the document but the board should definitely organize such an activity. · There is a need to get a person to be responsible for managing the data. Joseph suggested Mar/Com take this on. · We should vote on the final document at the June Board Meeting. |
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2308-004 |
· Records Retention (D. Aubrey) · Debbie has been working on this and suggested we use the Google OneDrive. Need policies re: security, access, read/write etc. |
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2502-002 |
· Dedicated Building Fund Financial Arrangements (M. Anderson) · This item has been closed and new arrangements as we get closer to the need. |
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2502-009 |
· Kochan Event ‘the old fashioned’ (K. Cole) · Has received a more robust update re: efforts to solicit sponsors. Craig sent out several emails and was disappointed in the results. ADD Karen Notes |
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2507-001 |
· Lifetime Membership Award (L. Estabrooks) · Next meeting |
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2507-002 |
· Olympic Curler Retention (C. Unterborn) · Not provided |
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2507-004 |
· Bonspiel Cancellation Policy (K. Cole, W. Garman) · Policy was established and Karen will ask Beki to make sure it gets published. |
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2604-001 |
· Warm Room Seating Proposal (M. Anderson) · We currently have a bid out to get the 18 seats and the bidding ends at end of month, if we win will need to make adaptations. |
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2604-002 |
· 2026 Board of Directors Election (W. Seeger) |
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2604-003 |
· 2026/27 MoPac Event Request (K. Cole) · Offer made to host but MoPac is looking elsewhere but will come to us |
New Business:
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2605-001 |
Rock-Track System presentation (W. Seeger, M. Anderson) Wes set up meeting |
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2605-002 |
· Bar Remodeling Project (W. Fleming) · Possibility of bar renovations, suggestion to renovate the bar itself with new materials, change surfaces and size to facilitate access to fridge and men’s change room. Maximum $10,000. Cleo is a designer and has offered to design no charge. · 25 lockers @ approx. $2800. Would make for better ADA access. No permits required. · Committee thinks ADD NOTES · It is felt a different location would be better. · It was suggested to remove the wall into the sink area. Requires permits. · It was suggested that some of the lockers be reserved as shared. · Mark suggested that we proceed with the facelift and begin work on the wall removal to be completed in 27/28. · As the building committee |
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2605-003 |
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In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
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2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
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2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
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2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
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2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, May 19/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Wayne Fleming and seconded by Jeff Hanson ‘to adjourn the meeting at 7:05 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
