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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
21-April-2026
Approved 19-May-2026
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Board Members Present |
Board Members Absent |
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Debra Aubrey, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Wayne Fleming, Member at Large Darryl Horsman, Member at Large Karen Cole, Member at Large Joseph Rice, Member at Large |
Mark Anderson, President Jeff Hanson, Member at Large Members Present Lindsay Estabrooks Andie McDonald |
Call to Order:
Debbie Aubrey called the meeting to order at 5:31 p.m. by video conference call.
Meeting Minutes:
Moved by Joseph Rice seconded by Karen Cole ‘Motion to approve the March minutes as amended.’ - Carried unanimously.
Financial Report:
March 2026 Financial Report
1. It was an excellent month financially for the club, with revenues exceeding expenses by just
under $62,000
- For the season to date, the club has now made a profit of just under $100,000
- This exceeds budget by almost $70,000 and is over $7,000 better than last season to this
point.
- Total balances in Chase & PayPal accounts totaled $613,848 as of March 31.
2. The major revenue item was league fees, with just over $55,000 collected
- For the season to date, total league fees total just under $146,000
- This is more than $7,000 more than last season at this point and over $25,000 better
- than budgeted.
- This is the club’s largest ever league fee amount for March. Comparison to prior years:
i. 2026: 55,025
ii. 2025: 51,020
iii. 2024: 49,495
iv. 2023: 39,700
v. 2022: 32,362
3. Corporate and Learn to Curl events continued to be strong with almost $15,000 in revenue
during March.
- For the season to date, these events have generated just under $87,000
- This is over $41,000 more than last season to date and over $40,000 better than
budgeted.
4. Bonspiel entries were strong in March with $7,260 in revenues
5. Bar revenues were also good during the month with just under $9,000 in sales of beverages and
merchandise.
6. The Donna Purkey bonspiel held during March generated a gross profit of $4,689.
7. The club spent just over $1,200 during March on repairs to one of the air conditioning units.6. Entries for the Donna Purkey bonspiel amounted to $2,400 for February
7. The club received a donation of $5,000 from Aspen Technologies during the month.
8. The club paid just over $2,000 to Canada Curling Stone for sharpening of 7 blades.
- The freight & brokerage charges to & from Ontario made up $1,262 of this amount.
9. The Donna Purkey Competitive Women’s fund paid $1,000 to Team Aubrey for the Senior
Women’s Championships.
Comment re: how new curlers are sticking around more than before which offset snowbirds going home.
Moved by Joseph Rice, seconded by Wayne Fleming that ‘the March 2026 financial report be approved as amended’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Nothing new.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Proposal from Mark re: theatre seating vs. couches, committee would like to proceed
- Request to get rid of the bleachers, either sell or donate.
- The Board vocally agrees that the committee can proceed with investigating and procuring bleacher seating on the provision that it doesn’t exceed the current budget. The committee will also look into disposing of the current bleacher stands. The committee will also look into purchasing extra lockers to go in the back hallway.
- The committee will also look into upgrading the wall storage space in the ice house.
Events –Karen Cole
Members: Alicia Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- No Report provided.
- Nothing to cover for board approval.
- Coyote Cup is full, HtH is filling up quickly.
- Some questions re: the MoPac Mixed Doubles and Karen hasn’t been able to contact Katie Feldman who is supposed to be running the event and is less than a month out. Debbie suggested she contact MoPac Competitions email.
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Nothing new to report. Season 3 registrations have completed. The new method of registration for the Thursday night league seems to have been mostly favourable.
Marketing and Communications - Darryl Horsman
- No Report provided.
- Almost ready to go with forward facing website. Some work needed to advance the use of automated emails from the system.
- Posts through social media are up.
- Darryl will provide a statistics report for the next meeting.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 256 members now, more to come from next Intro to curling.
- 4 more try curling events to come. We currently have 75 unused gift certificates, but some may never get used.
- 75 people have gone through Intro to Curling with 16 to go.
- Will start working on finding someone for the advanced skills camp.
- Suggestion to have 4 hour camps for newbies
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
- Volunteer requests are being filled.
- Flyers will be going up for the All American.
- Andie spoke to Katie Feldman who has closed mixed doubles registration, schedule is set up and will be communicated to ice committee.
Club Safety Committee –No Report provided.
Old Business:
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New Business:
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2604-001 |
Warm Room Seating Proposal – discussed in building committee |
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2604-002 |
2026 Board of Directors Election · Wes indicated that the board elections are coming up for the 2026/27 year. There will be 4 open positions with the those being occupied by Wayne Garman, Wayne Fleming, Karen Cole and Mark Anderson having completed their terms. Tracey Drummond has agreed to be the election monitor. · The Annual Meeting will be held on June 20th, the request for candidate applications will be issued on May 23rd, the ballots and voting instructions will be issued on June 6th. · An email and social media post will be issued on or about May 15 informing the members of the voting schedule, the need for new member participation on the Board and in the annual meeting. |
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2604-003 |
2026/27 MoPac Event Request · MoPac has submitted requested dates for the Mixed and U25 events which we have agreed to offer. Mark will confirm actual dates after conferring with Ice Crew. · Discussion re: whether we should take on the MoPac men’s and women’s events now that SFBACC is not applying for them. This opens up the possibility that Granite or Rock Creek will apply which will mean long travel commitments for our members. Karen spoke to Shawn Tait who mentioned he wouldn’t mind doing this adjacent to the Wrench. Andie spoke to MoPac re: re-offering this to us. Some concern about this becoming a regular thing. · The board is generally in favour of hosting this event but Karen will check with ice crew to see if they are ok and will ask skips of teams that would be competing to see if they can help with ice crew and bar. |
In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
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2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
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2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
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2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
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2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, May 19/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Darryl Horsman ‘to adjourn the meeting at 6:26 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
