Board of Directors Open Business Meeting Minutes
17-December-2024
Draft
|
Board Members Present |
Board Members Absent |
|
Mark Anderson, President Karen Cole, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Sean Aronson, Member at Large Wayne Fleming, Member at Large Jeff Hanson, Member at Large Darryl Horsman, Member at Large Debra Aubrey, Member at Large |
Members Present Lindsay Estabrooks |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
A motion was made by Jeff Hanson and seconded by Wayne Fleming to approve the minutes from the Board’s Open Business meeting held on 19-Nov-24, as distributed. The motion carried unanimously with one edit.
Financial Report:
- November was a profitable month with an actual profit.
- $3500 profit one mature $100,000 investment.
- Expenses are questionable re: expenses, Karen will follow up.
- A motion was made by Darryl Horsman and seconded by Debra Aubrey to approve the November financial report. The motion carried unanimously with no further discussion.
Committee Reports and Recommendations:
Budget – Paige Peterson
- No Report provided.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Had a meeting and discussed the final May review of budget, all agreed.
- People like the new scoreboards.
- Some complaints about too many tables in warm room. This will be discussed at next meeting.
- Some solutions are needed re: storage and possible ‘stuff’ clean-out. Wayne will follow-up.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Nothing extra above report.
- Spring Training Committee, question re: whether Spring Training has contacted treasurer re: baseball tickets, Wayne said yes. Karen will work with Beki re: streaming and bonspieler.
Leagues – Beki Horsman, Sean Aronson
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- Report provided.
- Registrations for S2 were reported. Friday will have Intro to Curling.
- Thursday PM is maintaining status quo i.e. two intersecting tiers.
Marketing and Communications - Darryl Horsman
- No Report provided.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 215 is current membership.
Women’s Committee – Denise Juillard, Debra Aubrey.
- No Report provided.
- Donna Purkey is being worked on.
Pandemic Operational Protocol Committee – Wes Seeger, Jenn Collins, Mark Anderson, Tom Fuller, and Jeff Baird.
- No report provided.
- Nothing new.
Old Business:
|
2309-001 |
· 2307-001 – Stone replacement and possible SFBACC collaboration [Sean Aronson, Wes Seeger] a. Mark will check with Scottsdale curling bar. Apparently, ice is in and curling has begun. Mark will report back to Wes in early January to convey info to SFBACC. |
|
· 2308-001 – Volunteer appreciation program [D. Aubrey] · Debbie sent documents. Ready for board review. · Debbie has reviewed some volunteer tools and sent results in PPT · Signups are for shifts not hours due to legal financial reasons. · Debbie will provide feedback and comments after all have had time to review docs. |
New Business:
|
2412-001 – Bid proposal for open MOPAC events in 2025 [Mark Anderson] · MoPac has prioritized the 8 events and agreement has been made that CCC will host one of either Men’s/Womens’ or mixed fours. · Some events have been put out for bid including; Arenas, U18, Mixed Doubles, 25&U. Mixed Doubles makes good sense for us because of the number of players we have. Arenas is a good fit. Since we are doing Arenas in ’25 so perhaps we should bid on ’26 Mixed Doubles. Mark/Karen will construct an offer for ’26 Mixed doubles and offer Mixed Doubles one year and Arenas following year. |
|
|
|
2412-002 – Extending MOPAC Arena event (June 6-8) to an extra day [Mark Anderson] · MoPac has asked for Thursday Daytime for this event, board agrees. |
|
|
2412-003 – Hollywood Curling request to host their annual event Memorial Day weekend (May 24-26) [Mark Anderson] · Hollywood doesn’t want to do July 4 weekend perhaps Memorial Day weekend, Board agrees, Mark will check with Ice Crew.
|
|
|
2412-004 – Proposal to change name & mission of the Pandemic Operational Protocol Committee [Jeff Hanson] · Pandemic reporting is kind of stale, Jeff feels there have been some other safety issues and perhaps we should be considering safety overall. This committee could set up an ‘Emergency Action Plan’ to enable club members to know how to deal with emergencies. · Jeff and Wes will meet to come with new name and mission.
|
In Committee
|
2307-009 |
Detailed Business Model for Corporate Events [Lindsay Estabrooks, Membership Committee] - Report Pending |
|
2307-001 |
Stone replacement [S Aaronson, Budget Committee] · New rocks cost CAD 15,500 per sheet for new rocks with a lead time of about 18 months. [At today’s exchange rates … USD $11,364] · Reconditioning our current rocks - would need to wait until next summer as Canada Curling Stone (vendor) is at capacity right now. o Recondition strike bands – CAD 1,600 per sheet. o Recondition running surface both sides – CAD 1,800 per sheet. o Shipping per sheet – CAD 1,500 each way o Total per sheet: CAD 6,400 per sheet · Proposal is to ship all 5 sets. Canada Curling Stone will identify the best, most matched 4 sets out of those rocks. o Will vendor only ship 4 sets back? |
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
|
2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
|
2406-003 |
Update on Insurance Claim. [Mark Anderson] · No Update, move to In Committee |
Next Meeting: Tuesday, January 21/2025 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Debra Aubrey to adjourn the meeting at 6:23 p.m. The motion carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
