Board of Directors Open Business Meeting Minutes
20-February-2024
Approved
|
Board Members Present |
Board Members Absent |
|
Mark Anderson, President Wayne Garman, Treasurer Sean Aronson, Member at Large Wes Seeger, Secretary Darryl Horsman, Member at Large Wayne Fleming, Member at Large Jeff Baird, Member at Large |
Debbie Aubrey, Member at Large Karen Cole, Vice President
Members Present Denise Juillard Lindsay Estabrooks |
Call to Order:
M. Anderson called the meeting to order at 5:33 p.m. by video conference call.
Meeting Minutes:
A motion was made by Jeff Baird and seconded by Mark Anderson to approve the minutes from the Board’s Open Business meeting held on 16-January-24, as distributed. The motion passed unanimously with no further discussion.
Financial Report:
Wayne reviewed the financial report highlights for December. Expenses exceeded revenues. $356,000+ balances. Purkey generated $3000+ in revenue. $1000 donated to ASU for College National expenses. $2500- profit for the Wrench, lowest profit to date.
A motion was made by Mark Anderson and seconded by Jeff Baird to approve the January financial report. The motion passed unanimously with no further discussion.
Committee Reports and Recommendations:
Budget – Paige Peterson
- No report.
- $100,000 for 9 months @ 4.5% investment
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Chairs search still going and door quotes underway.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Have firmed up MoPac mixed doubles date and it is calendared. Notice to members re. registration. Lindsay will send the email.
Leagues – Beki Horsman, Sean Aronson
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice.
- No report provided.
- Season 2B started this week. 24 Sunday players are free social members.
|
League |
Cost |
Players |
Free Socials |
Income |
|
S2B Sunday |
$150.00 |
24 |
12 |
$1,800.00 |
|
S2B Tuesday E |
$150.00 |
18 |
4 |
$2,100.00 |
|
S2B Tuesday L |
$150.00 |
32 |
4 |
$4,200.00 |
|
S2B Friday Double |
$125.00 |
10 |
2 |
$1,000.00 |
- Ongoing conversation re: Friday league and possible Doubles league. Do we need a ‘hook’ for Friday eg. Dinner/Movie??
Marketing and Communications - Darryl Horsman
- No Report provided.
- Still just Darryl but everything is plugging along. Post numbers are down due to events filling in a timely fashion.
- Question re: what can we do to get more new curlers out to the Wrench?
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- Report provided.
- Membership 239 – 10 new Intro to Curling members. At this time last year 261 members, of those 76 didn’t return. But we have 54 brand new members.
- Lindsay will send an email offering free curling to curl with the current Intro to Curling. Some discussion re: what’s next eg. Send a letter and curling rock squeezy to graduates. Committee will look into this.
- The next Intro to Curling starts on Saturday, March 23rd.
- Possible Public LTC for May 4th.
- Working on more practice time including team only practice ice.
Women’s Committee – Denise Juillard, Debra Aubrey.
- No Report provided.
- All American had 23 curlers, there was a raffle with plenty of donations of gifts.
- Next meeting is next Wednesday to plan for the Purkey.
Pandemic Operational Protocol Committee – Wes Seeger and Jeff Baird.
- No report provided.
- CDC is changing guidance re: staying home with Covid – 5 days fever free if not taking drugs to control symptoms.
Old Business:
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks] · Debbie has only had one person provide feedback, will be following up after this weekend. Will fine tune following some input. |
|
2310-01 |
Update working group for Objectives & Strategies. [M. Anderson] · Two committees are meeting on regular basis · First survey went out to garner membership opinions. |
|
Volunteer feedback from Mark Anderson re: restriction on what we can do financially. Will speak with Debbie about that. |
New Business:
- 2402-001 – Bonspiel/Playdown requests
- Hollywood asked about hosting Blockbuster. Main concern is ice crew, otherwise it is good opportunity. Mark will talk with Shawn & Tom re: ice crew availability. General consensus was in favor.
- MoPac looking for locations for two events. Men’s/Women’s Arena Playdowns & Mixed 5 & Under bonspiel. General consensus was we should book a three sets of dates for any MoPac events and Mopac must decide which to use for which events.
- USAC is looking for hosts for certain national events over next few years. Sean Aronson felt we might be interested in hosting Mixed 4 National championships in 2027-2028. It is an intensive use of club member resources and traditionally hasn’t paid well.
- 2402-002 - People scheduling practice and make-up games during Sunday open ice time.
- We should restrict teams from playing make-up games during Open Practice time as it restricts members from getting or delaying practice time.
In Committee
|
2307-009 |
Detailed Business Model for Corporate Events [Lindsay Estabrooks, Membership Committee] - Report Pending |
|
2307-001 |
Stone replacement [S Aaronson, Budget Committee] · New rocks cost CAD 15,500 per sheet for new rocks with a lead time of about 18 months. [At today’s exchange rates … USD $11,364] · Reconditioning our current rocks - would need to wait until next summer as Canada Curling Stone (vendor) is at capacity right now. o Recondition strike bands – CAD 1,600 per sheet. o Recondition running surface both sides – CAD 1,800 per sheet. o Shipping per sheet – CAD 1,500 each way o Total per sheet: CAD 6,400 per sheet · Proposal is to ship all 5 sets. Canada Curling Stone will identify the best, most matched 4 sets out of those rocks. o Will vendor only ship 4 sets back? |
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program |
|
2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
Next Meeting: Tuesday, March 19, 2024 at 5:30 p.m. by video/conference call
Adjournment: A motion was made by Jeff Baird and seconded by Darryl Horsman to adjourn the meeting at 6:45 p.m. The motion passed unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
Note: The Board of Directors Open Business Meeting Minutes are
maintained on the cccmember site for the last three months. If a member
would like to see minutes from a prior meeting or meetings, please send a
request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
