Board of Directors Open Business Meeting Minutes
10-October-2024
Approved – 19-November, 2024
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Karen Cole, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Sean Aronson, Member at Large Wayne Fleming, Member at Large Jeff Hanson, Member at Large |
Darryl Horsman, Member at Large
Members Present Lindsay Estabrooks Denise Juillard |
Call to Order:
Mark Anderson called the meeting to order at 5:31 p.m. by video conference call.
Meeting Minutes:
A motion was made by Karen Cole and seconded by Mark Anderson to approve the minutes from the Board’s Open Business meeting held on 17-Spet-24, as distributed. The motion carried unanimously with no further discussion.
Financial Report:
- September loss, expenses exceeded revenue by 35,000.
- 8470 in league revenues.
- 3150 locker fees paid
- Repairs maintenance cost was
- Electrical repairs were paid for this budget year but were approved last budget year, conundrum.
- Lockers, scoreboards, control panel paid for
- 63 lockers $7,000
- A motion was made by Karen Cole and seconded by Wes Seeger to approve the August financial report. The motion carried unanimously with no further discussion.
Committee Reports and Recommendations:
Budget – Paige Peterson
- Report provided.
- Proposed budget to be discussed in new business.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Ice temp sensor system replacement, Shawn Tait suggests the lower of two estimates.
- New benches for locker rooms $9000 approx.
- Camera/streaming proposal cost recovery from Corp events as a possibility discussion, tabled for future discussion.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Handful more registrations for fall fiesta and spring training
- Proposals for Heidi’s Catering seems to have fallen through due to their requirement to staff.
- Craig Kochen event – Karen needs to talk to Darryl and Craig re: more details and ideas for funding prize fund and organization and volunteers.
Leagues – Beki Horsman, Sean Aronson
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice.
- No Report provided.
- Registrations for S1B leagues have opened.
Marketing and Communications - Darryl Horsman
- No Report provided.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- 156 members at this point, we have 100 people from last year that haven’t renewed.
- First ITC at least four are interested in joining a social league.
- Novice clinic was not well attended but the attendees were extremely happy.
- Kevin Martin clinic not selling well but expect to break even.
Women’s Committee – Denise Juillard, Debra Aubrey.
- No Report provided.
- Meeting was held before the Women’s League. Tracey asked for U5 help. Also suggested that U5 have two divisions, serious competitors and social participants.
- Carrie McDonal is new USWCA rep for CCC. Julie Denten to be Vice President of USWCA this year.
Pandemic Operational Protocol Committee – Wes Seeger, Jenn Collins, Mark Anderson, Tom Fuller, and Jeff Baird.
- No report provided.
- There is a new vaccine out in the last 4 weeks which targets the newest strains.
Old Business:
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks · Debbie meant to make progress before season starts but delayed by work committee. · Will provide update at December meeting |
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New Business:
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2410-001 |
2410-001 – Club Playdown for USWCA National Bonspiel [Karen Cole] · We need to schedule dates for playdowns for USWCA National. · Nov. 30th 3pm and 7pm and Dec. 1st 9am suggested for playdown if needed. Only two teams expected. Karen talked to Shawn and they should be able to accommodate from an ice prep standpoint. Lindsay will put on calendar. |
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2409-002 |
2024/25 Budget Draft · Paige has been working with various committees. · Estimate $60,000 profit from operations (conservative) · Expect league fees are expected to decrease due to distance from Olympics. · Estimate of $56k v $49k last year which may be questionable re: volunteer commitments. · Lease goes up by $8500 on Jan 1st. · Building should provide a prioritization list based on possible dollar restrictions. |
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In Committee
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2307-009 |
Detailed Business Model for Corporate Events [Lindsay Estabrooks, Membership Committee] - Report Pending |
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2307-001 |
Stone replacement [S Aaronson, Budget Committee] · New rocks cost CAD 15,500 per sheet for new rocks with a lead time of about 18 months. [At today’s exchange rates … USD $11,364] · Reconditioning our current rocks - would need to wait until next summer as Canada Curling Stone (vendor) is at capacity right now. o Recondition strike bands – CAD 1,600 per sheet. o Recondition running surface both sides – CAD 1,800 per sheet. o Shipping per sheet – CAD 1,500 each way o Total per sheet: CAD 6,400 per sheet · Proposal is to ship all 5 sets. Canada Curling Stone will identify the best, most matched 4 sets out of those rocks. o Will vendor only ship 4 sets back? |
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2406-003 |
Update on Insurance Claim. [Mark Anderson] · No Update, move to In Committee |
Next Meeting: Tuesday, November 19/2024 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Debra Aubrey and seconded by Wayne Fleming to adjourn the meeting at 6:41 p.m. The motion carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
