Board of Directors Open Business Meeting Minutes
16-May-2023
Approved
Board Members Present Board Members Absent
Sean Aronson, Member at Large
Debbie Aubrey, Secretary
Jeff Baird, Member at Large
Karen Cole, Vice President
Wayne Fleming, Member at Large
Wayne Garman, Treasurer
Wes Seeger, Member at Large
Mike Siggins, Member at Large
Mark Anderson, President
Members Present
Beki Horsman
Darryl Horsman
Denise Juillard
Paige Peterson
Call to Order:
K. Cole called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
A motion was made by J. Baird and seconded by K. Cole to approve the minutes from the Board’s Open
Business meeting held on 18-Apr-23. The motion passed unanimously with no further discussion.
Financial Report:
A motion was made by D. Aubrey and seconded by M. Anderson to approve the March financial report.
The motion passed unanimously with no further discussion.
Committee Reports and Recommendations:
Budget – Paige Peterson
Money market fund update
Building lease update
Building – Kelly Fleischaker
Warm room reconfiguration plan
Open Business Meeting Minutes Coyotes Curling Club Page 2 of 3
Roof leaks
Events –Jenn Collins, Christy Trageton
Members: Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton
Event Procedure Playbook sent to Events Committee – work in progress
Leagues – Beki Horsman
Members: Wayne Fleming, Wes Seeger, Tracy Drummond Joseph Rice, Don Stephens,
Wayne Garman
S3 2B registration update.
Marketing and Communications – Darryl Horsman, Elyse Haller and Jayne Burton
No report.
T-shirts and club jackets
Newsletters and communications
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
No report.
Women’s Committee – Denise Juillard
No report.
Pandemic Operational Protocol Committee – Wes Seeger and Mark Anderson
Phase Green
Old Business:
AED and concussion care refresher
16-May: Jeff will coordinate with Josh Lewis
Grant status [K Cole]
AZ STA quick grant
Darwin Curtis grant
CLOSED - Chinese Taipei curling playdowns [M Anderson]
They elected to go to Chaska
Curler Support Fund [W Garman]
Discussion tabled until the next meeting
Annual election [D Aubrey]
Call for candidates sent May 8 th ; due date is May 23 rd ; have received two candidate forms
MOPAC events [M Anderson]
Discussion tabled until the next meeting
Election bylaws [D Aubrey]
First draft change to bylaws
o Existing language
5.2. How elected. Directors shall be elected for a term of two years by secret ballot held at the
Annual Meeting of CCC. Should the current President resign from their position, they may
remain on the Board for a further one year.
o Proposed language
5.2 Election Process.
5.2.1 In lieu of electing the entire number of directors annually, the Board of Directors may provide
that the directors be divided into two classes. The number of directors elected annually should be
as equal in number as possible.
Open Business Meeting Minutes Coyotes Curling Club Page 3 of 3
5.2.2 The term of the first class will expire at the second annual meeting after their election (two-
year term of office). The term of the second class will expire at the first annual meeting after their
election (one-year term of office). Prior to the annual election, the Board of Directors will designate
the number of positions of each class to be elected to hold office in order to ensure the number of
directors elected annually is as equal in number as possible.
5.2.3 Should the current President resign from their position, they may remain on the Board of
Directors for a further one year in order to facilitate consistent leadership transition.
5.2.4 Elections will be held by secret ballot at the Annual Meeting (Article IV).
New Business:
No new business
Next Meeting: Tuesday, June 20 th at 5:30 p.m. by video/conference call
Adjournment: A motion was made by J. Baird and seconded by W. Seeger to adjourn the meeting at
6:48 p.m. The motion passed unanimously with no further discussion.
