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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
17-February-2026
Approved March 17, 2026
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Wayne Garman, Treasurer Wes Seeger, Secretary Joseph Rice, Member at Large Wayne Fleming, Member at Large Darryl Horsman, Member at Large Karen Cole, Member at Large Jeff Hanson, Member at Large |
Debra Aubrey, Vice President Members Present Lindsay Estabrooks Andie McDonald |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
Moved by Wayne Garman seconded by Joseph Rice ‘Motion to approve the January minutes.’ - Carried unanimously.
Financial Report:
January 2026 Financial Report
- It was basically a break even month financially for the club, with revenues exceeding expenses by just over $2,200
- For the season to date, the club has made a profit of just under $19,500.
- This is approximately $30,000 better than budgeted for the season so far.
- Balances in Chase Bank & PayPal accounts amounted to $540,019 as of January 31
- Bonspiel entry fees were strong during the month with over $14,000 collected.
- Corporate and Learn to Curl events revenues were also good with just under $13,000 collected.
- Season to date, these events have generated over $41,600This is $13,000 better than budget and $3,500 more than last season to date.League fees collected during January amounted to just over $3,600
- For the season to date, the club has collected just under $82,500. This is approximately $14,000 better than budget and $2,400 better than last season to date.
- Certificates of Deposit with Chase Bank generated interest of just over $2,700 during January.
- This was reinvested into 3 month CDs at Chase Bank with 4.00% interest rate.
- The club received $1,500 from Ability 360 for wheelchair curling.
- Golden Wrench payments amounting to just over $16,000 were made during the month.
- Gross profit from the event amounted to just under $1,500.
- The club paid MOPAC dues for the season in the amount of $1,090.
- The club was billed $1,754 for electricity usage in January.
- The landlord missed taking a meter reading in January, so the amount is an estimate
- The cost for electrical power during the Nov. 13 to Dec. 12 period was $1,281. This is a significant decline from earlier months this season. The prior month’s cost was just over $3,600.
- Question re: why is practice revenue so low. Most members are premium members but payment is on honor system.
Moved by Wes Seeger, seconded by Karen Cole that ‘the January 2026 financial report be approved as presented’. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Question re: Insurance rates, not sure as renewals are in April/May.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Nothing major for board approval.
- Request from Ice Crew to replace back doors, getting pricing.
- Getting pricing for new ADA door.
- Problem with emergency lights in ice house, checking out ballasts and bulbs.
- Problem with push bar on front door, Wayne will have it looked at.
Events –Jenn Collins, Christy Trageton
Members: Perry, Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Nothing to cover for board approval.
- There was an issue with Collegiate Spiel going overtime so Sunday League wasn’t made aware.
- Donna Purkey registrations are low at this point.
Leagues – Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- Just started Social League signups and are about to close. Tuesday Night is full others are getting close.
- Mark had questions re: newbies. Wes brought up that Thursday will be two newbies per team and he wants to send out the email next week. Permission to go ahead.
Marketing and Communications - Darryl Horsman
- Report provided.
- Committee is very busy with all the social activity
- com has been revamped.
- Keesling video as been going on.
- We had a watch party with 5 attendees but very few members came to support it.
- Website has a generic discussion re: leagues but there is no way for non-members to see actual details. Committee would like some change that permits non-members to see the nature of leagues.
- Some discussion re: a method to staff and pay Corporate Events.
- This Olympic surge has been very interactively active.
- Did a Valentine Day event, an uptake of 5 participants will be at 4 week series.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- Report provided.
- 230 members now, more to come. 70 members from last year did not return.
- Try Curling events through end of April are sold out.
- Question re: is mixed doubles represented in the Intro to Curling series, we have done so but we are down to 4 weeks so not right now.
Women’s Committee – Andie McDonald, Debra Aubrey.
- Report provided.
- 25 possible registrations for the All American, dates not finalized.
Club Safety Committee – Jeff Hanson, Wes Seeger, Mark Anderson, Lindsay Estabrooks, and Jeff Baird, Marty Blomberg, Brittany Tosi.
- No Report provided.
- Tempe fire dept is working on a date to tour the site.
- A new member for committee.
Old Business:
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25xx-001 |
All-American Bonspiel [Mark Anderson, Andie McDonald] · Members only, 25 tentative registrations. · USWCA provides pins for prizes. · No date is set on the calendar. · Mark feels we are too busy this year to support this due to additional Olympic volunteer need. · Andie mentioned that there is really no volunteer need because players are local, meals are pot-Luck or Andie provided, everyone can run the bar and there are enough women to handle ice prep (possible no-scrape event). · Karen indicated that the last time it was held it wasn’t very well supported but it seems we have more women interested now. · Some discussion re: whether we should be doing this instead of pushing for new members. Wes indicated that in our history the LTC/ITCs held in June and July have resulted in fewer new members and June would be fine. · June 27/28 is proposed, No objections were heard. |
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2505-002 |
Banner Proposal [Mark Anderson] · Banner proposal policy was sent with revisions. · Moved by Wes Seeger, seconded by Mark Anderson, approved with 1 nay. · Is the proposed banner border going to be the same gold as previous banner, Mark will research the gold colour. |
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2601-001 |
Facility Gas Bill/Usage [Mark Anderson] · Consumption is up 4 to 5 times over last year, gas company inspected the lines and there are no leaks so it must mean we are burning more. Belaire Mechanical company will come and check the equipment. |
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New Business:
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2602-001 |
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2602-002 |
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2602-003 |
In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
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2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
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2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
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2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
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2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, March 17/2026 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Joseph Rice and seconded by Wayne Fleming ‘to adjourn the meeting at 6:26 p.m.’ The motion Carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
