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Coyotes Curling Club 2202 W. Medtronic Way, Suite 101 Tempe, AZ 85281 |
Board of Directors Open Business Meeting Minutes
16-September-2025
Approved
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Board Members Present |
Board Members Absent |
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Mark Anderson, President Wayne Garman, Treasurer Wes Seeger, Secretary Jeff Hanson, Member at Large Karen Cole, Member at Large Joseph Rice, Member at Large Wayne Fleming, Member at Large Darryl Horsman, Member at Large |
Debra Aubrey, Vice President
Members Present Lindsay Estabrooks Craig Kochan |
Call to Order:
Mark Anderson called the meeting to order at 5:30 p.m. by video conference call.
Meeting Minutes:
One question re: which scoring computer is broken. Motion to approve the August minutes as amended. Moved by Karen Cole seconded by Joseph Rice. Carried unanimously.
Financial Report:
a. August 2025 Financial Report
i. Revenue for August exceeds costs by $33,000.
ii. Major revenue was league fees about $1000 more than last year. Yearly leagues was $21,000 more than last year.
iii. Add others from financial report
iv. Corporate events down by $7,000 for the year.
v. $54,000 net
Moved by Jeff Hanson seconded by Mark Anderson that the August 2025 financial report be approved as presented. Carried unanimously.
Committee Reports and Recommendations:
Budget – Paige Peterson, Wayne Garman
- No Report provided.
- Nothing to report, still waiting on budget requests from women and leagues.
- Discussion re: impact of Canadians not coming down. Joseph will make some guess for league budget.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Camera status is still ongoing waiting to install cameras and fibre optics, landlord signed off on fibre install.
- Still working on proposal for the creation of a subcommittee to develop a mutually agreed upon protocol for the banner installation.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
o Fall Fiesta and Spring Training registrations are up a bit.
o Discussion re: raising entry fees, brainstorming re: how to cover prizes if fees aren’t raised.
o Talk of raising budget by $500 per bonspiel for food.
o Wayne G. asked about whether we are still intending drop one open spiel. Karen reported that we had thought of dropping Desert Ice but it was very well attended last year. If Kochan Event goes forward we may drop one to fit the new event.
o Also, a lot of clubs are raising spiel entry fees, what are committee’s thoughts. Some are concerned about raising fees with the cost of everything else costing more.
o Lindsay pointed out that Fall U5 and Fall Fiesta are limited to 24 teams and wondered why. Karen pointed out that U5 is a national qualify and needs to run in pool play which limits the possible number of teams. Will look into Fall Fiesta
Leagues – Beki Horsman, Joseph Rice
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No Report provided.
- No meeting was held due to travel.
- Registration was just closed.
- Thursday oversold by 3 teams.
- Monday has 14 teams.
Marketing and Communications - Darryl Horsman
- No Report provided.
- Business as usual.
- Marketing advertising has been made for all upcoming events.
- Marketing budget will be increased substantially this year due to calculations re: cost of maintaining member counts. The time is now to invoke some high quality stuff with 3rd party content. Budget request may be as high $40,000.
- If anyone has requests for printed materials, please let Darryl know.
- Facebook, TikTok, Instagram are our prime media choices.
- Jeff did a little review on merch from last year and it did fairly well. Thinking of doing more shirts and hats this year.
- Jeff asked if we do advertisements on print media. Darryl indicated no as we’ve had little success with printed advertising.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- No Report provided.
- Registration for membership opened in July, we have 162 members right now which is slightly quicker than last year.
- We have our first Try Curling (sold out) and Intro to Curling (75% sold) events scheduled.
- Jeff asked what plans are to accommodate more members. Joseph reported that plans are in place for what to do when social leagues are full.
Women’s Committee – Andie McDonald, Debra Aubrey.
- No Report provided.
Club Safety Committee – Jeff Hanson, Wes Seeger, Mark Anderson, Lindsay Estabrooks, and Jeff Baird.
- Report provided.
- No meeting yet.
- Jeff has discussed bringing some first responders to teach pre-First Aid classes. He has agreement at no cost for 1 hour or less.
Old Business:
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2506-BC1 |
Update on video streaming system upgrade [Mark Anderson] · Cameras are installed, Fiber under way. |
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2308-001 |
Volunteer appreciation program [D. Aubrey] · On hold. |
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2307-001 |
· Stone replacement [S Aaronson, Budget Committee] - Closed |
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2307-009 |
· Detailed Business Model for Corporate Events [Lindsay Estabrooks] – Closed |
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2502-005 |
Update Kochan Event [Mark Anderson, Craig Kochen] o Mark and Craig talked over the summer re: the Old Fashioned bonspiel o Event would be competitive with prize pool of approx. $25,000 which would come from entry fees, vendor contributions and personal donations from Craig. o Club would get bar revenue, possible food revenue. o Mark proposed to Craig that if some entry fee could go to club but Craig feels the club will get plenty of revenue from the bar. o Mark thinks we need to be open to new ideas given that revenue isn’t as high a priority as it was in past years. o Mark feels something needs to go if do this event and if we do it in the fall we would have to replace Fall Fiesta. o Craig’s intent was to give something back to curling and in discussion with Darryl to do it in AZ. He feels that many players have contributed to the club and that we should have one event that rewards that input. o Event would not be a Golden Wrench type, more of a B level competitive event which will contribute to the bar revenues. o Would have to be next year due to need to acquire sponsors and donations. o Darryl indicated that our events don’t rank in national notoriety and perhaps we should try to push and advertise to make us more well known. He’s in favour of doing things differently. o Karen commented that if we need to replace Fall Fiesta we’d be losing our only event that women’s teams use for playdown. o Wayne G. reminds everyone of the dangers of volunteer burnout, and we need to protect our resources in case we lose our lease in 2028. o Mark suggested that we push forward with a sub-committee to further explore. |
New Business:
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2509-001 |
USAC Member By-laws Amendments [M. Anderson] · USAC is having the members meeting coming up. · There will be some amendments to the USAC by-laws. o Much of the changes are clarification and codification of practices into policy – general agreement for yes vote from board. If board members read further and have questions let Mark know before Friday. · There will be a vote on accepting new member clubs – general agreement for yes vote from board. |
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2509-002 |
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2509-003 |
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In Committee
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2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
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2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
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2502-002 |
Dedicated Building Fund Financial Arrangements – Working Group · set up policies for downpayment, relocation and build out for a new dedicated facility with the goal of raising money by 2028. |
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2502-009 |
Kochan Event · Proposed competitive bonspiel for men |
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2507-002 |
Olympic New Curler Retention Plan [Cayman Unterborn, New Committee] · Cayman will come up with a statement of purpose and report to the board |
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2507-004 |
Bonspiel Cancellation Policy [Karen Cole, Wayne Garman] · Karen and Wayne Garman will work on developing and publishing a clearly worded policy and requirement for bonspiel cancellation refunds. |
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2507-001 |
Lifetime Membership Award [Lindsay Eastabrooks] · Lindsay will come up with some guidelines to set up the Lifetime Membership Award as an ongoing activity. |
Next Meeting: Tuesday, October 21/2025 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Mark Anderson to adjourn the meeting at 6:49 p.m. The motion carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
