Board of Directors Open Business Meeting Minutes
21-January-2025
Draft
|
Board Members Present |
Board Members Absent |
|
Mark Anderson, President Karen Cole, Vice President Wayne Garman, Treasurer Wes Seeger, Secretary Sean Aronson, Member at Large Wayne Fleming, Member at Large Jeff Hanson, Member at Large Darryl Horsman, Member at Large |
Debra Aubrey, Member at Large Members Present Lindsay Estabrooks Denise Juillard |
Call to Order:
Mark Anderson called the meeting to order at 5:33 p.m. by video conference call.
Meeting Minutes:
A motion was made by Darryl Horsman and seconded by Mark Anderson to approve the minutes from the Board’s Open Business meeting held on 17-Dec-24, as distributed. The motion carried unanimously.
Financial Report:
- December was a profitable month with an actual profit of $63,000.
- $57,000 collected in leagues fees. $10,000+ collected from bonspiels.
- $100,000 invested in December @ 3.75%.
- A motion was made by Jeff Hanson and seconded by Karen Cole to approve the December financial report. The motion carried unanimously with no further discussion.
Committee Reports and Recommendations:
Budget – Paige Peterson
- No Report provided.
- Nothing new from budget.
Building – Kelly Fleischaker, Wayne Fleming
- Report provided.
- Options are being discussed re: the back storage including getting rid of one set of bleachers.
- A dilemma is that when storage areas get cleaned somebody else finds something else to put in it.
- Some confusion re: sensors in current report, left in in error.
- On occasion lights and music are being left on door was not latched properly, Wayne will check into reminding leagues.
Events –Jenn Collins, Christy Trageton
Members: Karen Cole, Jenn Collins, Denise Juillard, Ashley Siggins (ad hoc), Christy Trageton.
- Report provided.
- Nothing extra above report.
- Karen is checking with Joseph Rice re: volunteers for College Bonspiel, no reply. Karen hasn’t seen a registration list but will check with Andie and/or Joe.
- Mark worried about Spring Training registrations. Karen reported we are at 75 people and feels that Las Vegas is poaching some of our usuals. Lindsay will send a membership email reminding people of Spring Training and Donna Purkey. Darryl suggested emailing past participants to remind them of the events, suggested early bird discounts but Karen not sure how that would work but will investigate.
Leagues – Beki Horsman, Sean Aronson
Members: Wayne Fleming, Wes Seeger, Tracy Drummond, Joseph Rice, Lindsay Estabrooks.
- No report provided.
- No update.
Marketing and Communications - Darryl Horsman
- No Report provided.
- Business as usual.
- A new sign for front window has been purchased with new attachment mechanism.
- A question re: club pins for sale/distribution. Wayne reported that Amy has them due to pins walking. Wayne will talk to Amy re: getting more in the club.
Membership and Skills Development – Lindsay Estabrooks and Wes Seeger
- Report provided.
- 220 is current membership which is about equal to last year. Have seen good conversion rates from Intro to Curling series in the fall.
- Public Try Curling events are proceeding and are generally filling. Try curling this Saturday and February 8th.
- Still problems getting enough instructors for corporate events.
- Lindsay suggested doing a fun question of the month program to drive member involvement. Darryl suggested doing it on Club’s Facebook.
- Wayne F suggested doing some analysis re: whether the drop is in League playing members or just fun members.
Women’s Committee – Denise Juillard, Debra Aubrey.
- No Report provided.
- No meeting held.
- Donna Purkey organization for entertainment and prizes is under way.
Pandemic Operational Protocol Committee – Wes Seeger, Jenn Collins, Mark Anderson, Tom Fuller, and Jeff Baird.
- No report provided.
- There was a surge over holidays in both infections and hospitalizations for Covid, Flu, and RSV but January has seen a major reduction in all.
Old Business:
|
2307-001 |
Stone replacement and possible SFBACC collaboration [Sean Aronson, Wes Seeger] · SFBACC has reported that they have already ordered rocks. |
|
2412-002 |
MOPAC Arena event status update [Mark Anderson] · Mopac wanted to make it a 4 day event instead of 3 days 4th day would be day time only. |
|
2412-003 |
Hollywood Curling status update [Mark Anderson] · Hollywood Blockbuster is schedule for May 21st weekend |
|
2412-004 |
Proposal to change name & mission of the Pandemic Operational Protocol Committee [Jeff Hanson] · Change to safety committee name – Club Safety Committee · Other items in report o Add checking AED expiration date o Possible add advanced first aid class · Jeff Hanson moved that ‘the Pandemic Operational Protocol Committee be renamed to Club Safety Committee and that the committee’s responsibilities be amended to include all matters related club safety’, Wes Seeger seconded, motion carried unanimously. · Wes will schedule committee meeting. |
New Business:
|
· NO NEW BUSINESS |
|
|
|
· |
|
|
· |
In Committee
|
2307-009 |
Detailed Business Model for Corporate Events [Lindsay Estabrooks, Membership Committee] - Report Pending |
|
2307-001 |
Stone replacement [S Aaronson, Budget Committee] · New rocks cost CAD 15,500 per sheet for new rocks with a lead time of about 18 months. [At today’s exchange rates … USD $11,364] · Reconditioning our current rocks - would need to wait until next summer as Canada Curling Stone (vendor) is at capacity right now. o Recondition strike bands – CAD 1,600 per sheet. o Recondition running surface both sides – CAD 1,800 per sheet. o Shipping per sheet – CAD 1,500 each way o Total per sheet: CAD 6,400 per sheet · Proposal is to ship all 5 sets. Canada Curling Stone will identify the best, most matched 4 sets out of those rocks. o Will vendor only ship 4 sets back? |
|
2309-001 |
Volunteer appreciation program [D. Aubrey, M. Anderson, Lindsay Estabrooks, Executive Committee] · Devise a strategy and rewards for an effective Volunteer Appreciation Program · Approve new guidelines and a potential Volunteer App. |
|
2308-004 |
Records Retention [D Aubrey, Executive Committee] · Digitize existing corporate paper documents. · Set up a repeatable structure for storage of digitized corporate documents. |
|
· |
|
Next Meeting: Tuesday, February 18/2025 @ 5:30P.M. by video/conference call
Adjournment: A motion was made by Karen Cole and seconded by Jeff Hanson to adjourn the meeting at 6:23 p.m. The motion carried unanimously with no further discussion.
Note: The Board of Directors Open Business Meeting Minutes are maintained on the cccmember site for the last three months. If a member would like to see minutes from a prior meeting or meetings, please send a request to the current secretary at This email address is being protected from spambots. You need JavaScript enabled to view it..
Respectfully Submitted,
W. Seeger, Secretary
Coyotes Curling Club
